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I’ve written before about my struggles with Email hoarding and digital organization in general.  There are very few areas of my life where I need professional help, but Email overload is one of them!  Thankfully, I have finally found a solution that works for me. 

I think everyone struggles with Email overload these days.  I’m pretty good about weeding out of some of it.  I unsubscribe from all shopping Emails, (check out my post for that) or keep them corralled in a separate folder.  I’m pretty reasonable about not signing up for TOO many newsletters, though I have a few ones I genuinely enjoy.  And I have no problem about unsubscribing to anything that doesn’t bring me real value, but it still piles up and up.

HOWEVER, I’m a blogger, so that alone generates probably 60 or 70 Emails a day

• • Notifications I need to see from clients
  • Pitches from advertisers
  • Comments or notifications from my two sites
  • Conversations within various support groups
  • Plus newsletters that I genuinely want to read because they have relevant info.

I’m also a VA (Virtual Assistant), so I get frequent notifications from my clients about things they want me to do, or problems to solve.  Plus, I’m a Scout leader, so there are always numerous conversations going on about campouts or various Scouting activities.  Then there’s just life – Emails from friends or relatives, my son’s college, confirmations when I buy stuff, etc.

Disclaimer – This post contains affiliate links and I will receive a small commission if you purchase any of the items I link to.  This is one of the ways I support my site.  Thank you for your consideration.

This adds up to a lot of Emails and it’s not just junk that I can easily delete.  It’s valuable information that I need and want to see.  I’m sure you have the same issues and it can be overwhelming.  I check my Email about every two hours, just to keep on top of it, but I still needed help to manage my inbox.

So, I signed up for a inbox management service called Mailstrom.  What a HUGE difference it has made in helping me manage my inbox!  This was EXACTLY what I needed – maybe it can help you too.  I’ve used it for about 2 years now.  It’s helped me manage THOUSANDS of Emails, quickly and easily.  The estimate is that managing your Email can take you 500 or 600 hours per year – that’s HUGE.  If you can use a tool like this, you can shave valuable hours off your time.  And let’s face it, time IS money, especially if you are running a business.

Mailstrom Features to Blow Up your Email Overload

Mailstrom really is a brilliant solution to your Email overload woes.  Here are some of the features it offers:

• Filtering – I LOVE that you can filter your inbox in about a dozen different ways.  For instance, my Scout leaders – over the course of a month, I may end up with 40 or 50 conversations from different Scouters scattered through my inbox.  Mailstrom allows me to filter by sender name or by conversation, so I can click, click, click to grab multiple conversations different folks.  Then I can scoot them all off to my Scout folder.  There is no other way I can think of that I could do that.  You can also filter by domain, so I can also grab all my Pinterest Emails or all my shopping confirmations from Amazon and delete or move them.  So helpful!
• Expire – This is without a doubt my FAVORITE feature.  You can set certain Emails to go to an expired folder.  If I haven’t read that newsletter in 10 days, I’m probably never going to read it.  So Mailstrom neatly plucks it out of my inbox and shifts it over to my Expire folder.  I haven’t lost it and I can still go back to read it later if I want, but it’s out of my hair!  This works on both read and unread Emails, which is so handy because I will often read something, but forget to delete it after I’m done.  It’s like having a full-time maid for my Email – they just clean up behind me without any effort on my part.  Love it!
• Unsubscribe and Spam buttons – Mailstrom will handle all your unsubscribes for you, so you can just go in once a week or so and click, click, click and unsubscribe from a bunch of things at once.  Done deal, and Mailstrom will even move them to your junk folder until the unsubscribe takes effect.  Same thing with Spam – it just magically disappears.
• Filter by Time Period – This is another useful feature.  I can pull up Emails by month, year, or week.  For instance, I have 18 Emails from December of 2014 still in my inbox.  If they’ve survived this many Email purges, they usually are something important, but I probably should move them off to a folder.  I can see the subject and sender of each one so I can decide where to move it to.
• Chill button – There also is a handy Chill feature.  I can delay a message til later to deal with it when I have more time.

I can’t tell you how much better my Inbox has been since I’ve started using Mailstrom.  It still requires a bit of effort on my part, but it’s SO much easier.  For instance, this morning I noticed my inbox was piled up a bit, so I went in and with about 15 minutes of work, I had removed a cool 1,000 Emails.

The fabled “Inbox Zero” is probably never going to happen for me – I am a visual person and I need to keep things in my Inbox where I can see them or I will forget about them.  But if I can easily manage it down to just the essential items, that is exactly what I need.

I hope you will give Mailstrom a try.  I’ve used several different mail management services and I think it definitely is worth the $6.95 a month to manage my Email.  If you will use my affiliate link shown here, you will get a $5 credit and I will too.

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